Professional associations provide guidelines on the different roles involved in the creation and publication of written material. If you are unsure what level of involvement you want or need to help produce your text, the following summaries may help.
A ‘proof’ is a manuscript or text that has reached the final stage of production prior to printing or publication. The proofreader will, at the most basic level, check spelling, punctuation, and grammar. Equally important is identifying any errors that may have resulted from reformatting, typesetting, or converting files. Because the layout and design may be difficult and expensive to alter at this stage a proofreader will not usually suggest changes to the text or structure but will ensure that there is consistency and accuracy in the use of words, images, and presentation.
The Professional Editorial Standards for Proofreading can be found on the Editors Canada website.
Copy editing is a detailed and in-depth preparation of the text prior to proofreading. This is particularly important for all non-fiction pieces. A copy editor concentrates on elements such as capitalization; treatment of numbers and numerals; treatment of quotations; picture captions; Canadianization, (Americanization, anglicization); acronyms and abbreviations; listing permissions; metrication and units of measurement; other similar technical details. Corrections to spelling, punctuation, and grammar are also made throughout the review process.
The Professional Editorial Standards for Copy Editing can be found on the Editors Canada website.
The focus of stylistic editing is ensuring the text flows well and uses language, style, and meanings appropriate to the intended audience. The editor works closely with the author to clarify meaning, identify jargon or technical phrases, and to smooth out the text by reviewing sentence and paragraph structures.
The Professional Editorial Standards for Stylistic Editing can be found on the Editors Canada website.
Move to Chapter Three to find out what I can do for you.